10 Key Components of Data Governance Program (2022)

August 5, 2020 Dr. David P. Marco, PhD, Fellow IIM, CBIP, CDP Data Governance

Sign Up For A Free Subscription!

(Video) 10 Guiding Principles for Successful Data Governance #datagovernance

10 Key Components of Data Governance Program (1)

Data governance has 10 key components that exist to meet the enterprise’s data management requirements. All are essential to success

Data governance is the foundation of all data management programs. It is an essential discipline that supports all other data management knowledge areas like Data Warehousing, Business Analytics, Big Data, Master Data Management, etc. Data governance has 10 key components that exist to meet the enterprise’s data management requirements for each knowledge area.

10 Key Components of Data Governance Program (2)

Figure 1: 10 Key Data Governance Components

People

The data governance professionals, data stewards and other key business and IT staff are the backbone of any data governance program. They establish and develop workflows to ensure that the enterprise data governance requirements are met. Organizations need to invest heavily in training and education to ensure that this component provides the maximum amount of value to the enterprise.

(Video) Data Governance in 6 mins

Data Strategy

The data governance team plays a key role in the development and implementation roadmap of an organization’s enterprise data strategy. Building an enterprise data strategy is a vital step in the data management journey; however, many organizations fail to understand the need for a formal and documented data strategy. A data strategy is an executive document which provides the high-level, enterprise requirements for data and a strategy to ensure that those requirements will be met.

Data Processes

Data governance programs need to establish key data processes for data management. Common policies include data issue tracking/resolution, data quality monitoring, data sharing, data lineage tracking, impact analysis, automated data quality testing, and many others.

Data Policies

A data policy is a high-level set of one or more statements that will state expectation and expected outcomes, to influence or direct data habits at an enterprise level. Data Governance programs establish data governance policies for data management. Policies include outbound data sharing, regulatory adherence, and many others.

Data Standards & Data Rules

A data standard provides a framework and overarching approach for ensuring adherence to a data policy. An example of a data standard could be the use of the ISO 3166 standard for the definition of the codes for the names of countries, dependent territories, special areas of geographical interest, and their principal subdivisions.

A data rule directs or constrains behavior to ensure adherence to data standards which, in turn, provide compliance with data policies. An example of a data rule would be an organization having a rule that only country codes that are listed in the ISO 3166 Standard are valid. Typically, organizations will look to establish data rules for master and reference data, data definitions and domain development, metadata management, classification, accessibility, and many others.

There are many data standards that a data governance program can leverage. Some of the more notable data standards are:

  • ISO (International Organization for Standardization): Many are available!
    • 3166: defines codes for the names of countries, dependent territories, special areas of geographical interest, and their principal subdivisions
    • 19115: An internationally adopted schema for describing geographic information and services. It provides information about the identification, the extent, the quality, the spatial and temporal schema, spatial reference, and distribution of digital geographic data
    • 1179: defines a standard for representing an organization’s metadata in a metadata registry. It documents the collection, standardization, and registration of metadata to make data understandable and shareable
  • Dublin Core: A basic, domain-agnostic standard which can be easily understood and implemented, and as such is one of the best known and most widely used metadata standards
  • Human Resources (https://dw.opm.gov/datastandards/list)
  • Geospatial (https://www.fgdc.gov/standards/standards_publications/)
  • Genome: consists of 61 different metadata fields, called attributes, which are organized into the following seven broad categories: Organism Info, Isolate Info, Host Info, Sequence Info, Phenotype Info, Project Info, and Others (http://www.dcc.ac.uk/resources/metadata-standards/genome-metadata)
  • Protocol Data Element Definitions: Used in Clinical Trials
  • Health Level Seven: provides standards for exchanging clinical data.
  • Continuity of Care Record: responds to the need to organize and make transportable a set of basic information about a patient’s health care that is accessible to clinicians and patients.
  • SNOMED: Systematized Nomenclature of Medicine Clinical Terms – provides comprehensive computerized clinical terminology covering clinical data for diseases, clinical findings, and procedures.
  • Need a giant list of standards? (http://www.dcc.ac.uk/resources/metadata-standards/list)
  • Just want healthcare standards? http://healthstandards.com/blog/2006/10/11/what-are-the-different-standards-in-healthcare/

Data Security

Data security involves protecting digital data, such as those in a database, from destructive forces and from the unwanted actions of authorized and unauthorized users, such as espionage, cyberattack or a data breach. Most Global 2000 companies have entire teams dedicated data security.

Communications

Data governance communications include all written, spoken, and electronic interaction with association audiences who have interest or need to know about the activities of the data governance team. A communication plan encompasses objectives, goals, and tools for all communications, and should be part of a governance program from the early part of the program’s development.

A communications plan is the key artifact of enterprise data governance communications. The plan identifies how to present data governance and stewardship challenges and successes to the various stakeholders and to the rest of the organization. The communications plan highlights the right business cases and presents their results.

A successful communication plan is built on strong themes and is more effective than one with unrelated and scattered messages. The plan encompasses objectives, goals, and tools for all communications that the Data Governance program requires.

Socializing a program such as data governance is essential since it is a departure from the status quo. This new approach to properly governing the enterprise’s data must be incorporated into each area of the organization and made part of the “culture”. Socialization of data governance is a continuing process and it is an important activity in any governance program.

The data governance socialization plan is the cornerstone of data governance socialization. The data governance socialization plan is a plan and process by which data governance activities and integrated into an organization’s policies, internal culture, hierarchy, and processes. The plan is unique to the organization as it must be tailored to the enterprise’s culture and standards of behavior.

(Video) The Journey and Roadmap to a Data Governance Program

Metrics/KPIs (Key Performance Indicators)

Establishing business metrics and KPIs for monitoring and measuring overall business impact of the data governance program is vital to the program’s success. The metrics and KPIs must be measurable, tracked over time, and consistently measured the same way year in and year out.

Many organizations make the mistake of not taking a baseline measurement and then, after years, trying to go back and measure their data governance program’s success. These situations make it very difficult to come up with an accurate measurement of success.

Technology

The data governance program will need various technology to be as automated as possible. Smaller data governance programs will typically use the technology stack which they already have within their enterprise. Larger data governance initiatives will purchase software that is specific to data governance and the functions the organization requires. Data governance software simplifies the process of scanning databases & files to capture needed metadata, management of the metadata, automating the data stewardship workflows, decision trees, social voting, collaboration, and many other data governance and stewardship functions.

Conclusion

These 10 components of a data governance program should be developed and implemented to achieve lasting success with this critical initiative. Successful data governance programs include all 10 components; those programs that are not as successful omit some or ignore all of them.

Dr. David P. Marco, PhD, Fellow IIM, CBIP, CDP

Dr. David P. Marco, PhD, Fellow IIM, CBIP, CDP is an internationally recognized expert in the field of data warehousing, business intelligence, enterprise data management, data governance, and is the industry’s leading authority on metadata. Mr. Marco is founder and President of Enterprise Warehousing Solutions, Inc. (EWS), a Chicago-based enterprise data management consultancy dedicated to providing clients with best-in-class solutions. Author of several books and hundreds of articles and a Certified Data Management Professional, Mr. Marco is also a well-known speaker in his areas of expertise at conferences and symposia.

More DMU Knowledge

(Video) Data-Ed Online: Key Elements of a Successful Data Governance Program

DMU Sponsors

DMU Partners

10 Key Components of Data Governance Program (7)10 Key Components of Data Governance Program (8)10 Key Components of Data Governance Program (9)

FAQs

10 Key Components of Data Governance Program? ›

10 Key Components of Data Governance Program
  • People. The data governance professionals, data stewards and other key business and IT staff are the backbone of any data governance program. ...
  • Data Strategy. ...
  • Data Processes. ...
  • Data Policies. ...
  • Data Standards & Data Rules. ...
  • Data Security. ...
  • Communications. ...
  • Socialization.
Aug 5, 2020

What are the key components of data governance? ›

The 10 Components of Data Governance
  • People.
  • Data Planning.
  • Data Processes.
  • Data Protection Regulations.
  • Data Rules & Data Standards.
  • Data Protection.
  • Technology.
  • Key Performance Indicators.

What are the elements of an effective data governance operation? ›

A good data governance program typically includes the steering committee with three main groups: data owners, data stewards, and data custodians. The three positions all work together to create the policies, process, and procedures for governing data, especially the reference data and master data elements.

What is a data governance program? ›

A data governance program is a collection of practices and processes that form an approach to manage the data assets of an organization. But more importantly, data governance is how you add accountability and follow-through to ensure data management is being executed true to the plan defined in your data strategy.

How do you set up a data governance program? ›

How to Develop a Data Governance Strategy
  1. Identify and Prioritize Existing Data. ...
  2. Choose a Metadata Storage Option. ...
  3. Prepare and Transform the Metadata. ...
  4. Build a Governance Model. ...
  5. Establish a Process for Distribution. ...
  6. Identify Potential Risks. ...
  7. Constantly Adapt Your Data Governance Framework.
Dec 15, 2021

What are the five areas of data governance? ›

The 5 Principles of Data Governance
  • Accountability. Accountability is of the utmost importance in any successful data governance process. ...
  • Standardized Rules and Regulations. ...
  • Data Stewardship. ...
  • Data Quality Standards. ...
  • Transparency.
Jan 2, 2018

What are the three pillars of data governance? ›

The Three Pillars of Data Governance: Compliance, Trust, and Transformation | Transforming Data with Intelligence.

What are the types of data governance? ›

Let's take a look at four of the most common data governance models:
  1. De-centralized Execution – Single Business Unit. ...
  2. De-Centralized Execution – Multiple Business Units. ...
  3. Centralized Governance – Single or Multiple Business Units. ...
  4. Centralized Data Governance & Decentralized Execution.
Aug 8, 2016

What is data governance operating model? ›

What is an operating model in data governance? An operating model outlines how an organization defines roles, responsibilities, business terms, asset types, relations, domain types, and more. This, in turn, affects how workflows and processes function; it impacts how an organization operates around its data.

Which is a key focus areas of data governance? ›

Key focus areas of data governance are:
  • Availability: Ensuring that critical data is available at the right time to the right person, in a standardised and reliable form for improved efficiency and productivity in an organisation.
  • Usability: ...
  • Integrity: ...
  • Security:
Jan 30, 2018

What is effective data governance? ›

Data governance (DG) is the process of managing the availability, usability, integrity and security of the data in enterprise systems, based on internal data standards and policies that also control data usage. Effective data governance ensures that data is consistent and trustworthy and doesn't get misused.

What are the factors that govern organization data? ›

Six Critical Success Factors for Data Governance
  • Multiple versions of the truth.
  • Inability to pull actionable information in a timely manner.
  • Limited understanding of how metrics are calculated and where the data is sourced.
  • Disagreement on who owns the data.
  • Inconsistent data definitions.

What are the goals of data governance? ›

Goals and Principles for Data Governance
  • Enable better decision-making.
  • Reduce operational friction.
  • Protect the needs of data stakeholders.
  • Train management and staff to adopt common approaches to data issues.
  • Build standard, repeatable processes.
  • Reduce costs and increase effectiveness through coordination of efforts.

What is the best data governance framework? ›

6 Commonly Referenced Data Governance Framework in 2022
  • DAMA DMBOK — Data management body of knowledge functional framework.
  • The DGI data governance framework.
  • McKinsey — Designing data governance that delivers value.
  • Eckerson — Path to modern data governance.
  • The SAS data governance framework.

Videos

1. v1 0 Getting started with your data governance program
(Mark Thomas)
2. What is Data Governance? How Does it Impact Businesses?
(Eye on Tech)
3. Measuring the success of your Data Governance program
(Informatica Support)
4. How to Create a Data Governance Plan (the 30/60/90 days plan)
(Lights OnData)
5. Key steps to implementing a successful Data Governance strategy - webinar
(Versor)
6. RWDG Webinar: Data Governance Framework Components
(DATAVERSITY)

Top Articles

Latest Posts

Article information

Author: Rev. Porsche Oberbrunner

Last Updated: 11/25/2022

Views: 5745

Rating: 4.2 / 5 (53 voted)

Reviews: 84% of readers found this page helpful

Author information

Name: Rev. Porsche Oberbrunner

Birthday: 1994-06-25

Address: Suite 153 582 Lubowitz Walks, Port Alfredoborough, IN 72879-2838

Phone: +128413562823324

Job: IT Strategist

Hobby: Video gaming, Basketball, Web surfing, Book restoration, Jogging, Shooting, Fishing

Introduction: My name is Rev. Porsche Oberbrunner, I am a zany, graceful, talented, witty, determined, shiny, enchanting person who loves writing and wants to share my knowledge and understanding with you.